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King George selects ADP for county HR/payroll and approves $745,913 five‑year price‑lock
Summary
The Board approved procurement of the ADP human‑resources platform (payroll, onboarding, performance, learning and time & attendance) with an initial implementation cost of $26,500 and a first‑year cost of $140,460.41; the board approved a five‑year price‑lock totaling $745,913.89.
The Board of Supervisors voted unanimously on Aug. 19 to authorize county finance and human resources staff to procure ADP as the county’s human resources and payroll platform.
County staff presented a comparison between NEOGOV and ADP, noting that NEOGOV quoted a phased implementation and per‑module annual fees, while ADP proposed a higher initial setup charge but lower five‑year overall cost when measured on an apples‑to‑apples per‑employee basis. Supervisor Stroud highlighted differences in the headcount bases used in the two quotes and questioned comparability; staff explained NEOGOV used a full‑time equivalent basis while ADP used a different headcount approach.
Supervisor motioned to approve an ADP package that included implementation fees and the first‑year subscription; the motion as amended covered the $26,500 initial setup and $140,460.41 for the first year, and the board later approved a five‑year price‑lock of $745,913.89.
County staff said ADP will provide modules for hiring and onboarding, applicant tracking, payroll, performance management, time and attendance and learning management. Miss Courtney told the board the system “will meet the fundamental needs that we have for onboarding and applicant tracking.”
The board asked about modules not requested (work‑order tracking) and noted that per‑employee comparisons require matching headcount definitions; staff said ADP’s model allows implementation to begin anytime and offered per‑employee cost advantages in the five‑year scenario.
What happens next: Finance and HR will execute procurement according to the approved scope, initiate implementation and return to the board or staff updates on rollout and any budget adjustments required.
