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Commission to use online juror system for 'Fall Into the Arts' selection; commissioners must complete voting by Friday
Summary
The Cultural Arts Commission will evaluate 33 Fall Into the Arts applications through a new online juror platform (Zap). Commissioners received login instructions and were asked to complete 'yes/no/maybe' votes by end of day Friday; staff emphasized anonymity and administrative limits on entering juror votes.
City cultural staff briefed the Cultural Arts Commission on a new online juror platform the city will use to select entries for Fall Into the Arts.
Jennifer explained the system, which provides each commissioner a login and temporary password via email and displays applicant thumbnails, ID numbers and category information. Commission members will be asked to evaluate each submission with a "yes," "no" or "maybe" and complete their votes by the end of the day Friday.
"We started a new process called Zap," Jennifer said, adding that the platform lets artists upload a statement and images and that jurors will not be able to see other jurors' votes. "So that way it takes out anything of, you know, some claims of, well, you changed the way the voting was being done. The ball is in your court."
Jennifer said the city has received 33 applications so far and staff would prefer a total acceptance pool of up to about 40 entries depending on space. Commissioners asked whether juror comments are visible after submission and whether more than one image per applicant will be available; staff said they are still testing the platform and will follow up if additional images are needed.
Commissioner Christine Latimer raised a concern about judging from a single sample and asked whether staff would intervene if an inappropriate piece reached the event; staff said they would review and address issues if they arise. Jennifer recommended commissioners use the comment field for reasons behind a "no" or a "maybe".
Staff emphasized that the juror interface is a trial in its first year and that administrators can see names but cannot submit votes for jurors. Commissioners were instructed to confirm their logins as soon as possible because staff availability is limited on the final Friday before the deadline.
Next steps: commissioners should test their logins, complete votes by the stated deadline, and staff will notify applicants designated as accepted through the platform's notification function.
