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District rejects all bids for school-bus infraction detection system; will resolicit with clarified pricing
Summary
Purchasing staff recommended and the board approved a reject‑all of responses to the school‑bus infraction detection system RFP after finding pricing discrepancies; staff plans to reissue the solicitation with corrected allowable pricing structures.
Purchasing staff told the Leon County School Board on July 29 that they rejected all responses to the district’s School Bus Infraction Detection System solicitation because of inconsistent and, in some cases, statutorily impermissible price formats.
The April solicitation produced four timely offers and two late submissions. Purchasing staff said the evaluation found some proposals that proposed a fee per infraction (which staff determined the statute does not allow) and other pricing formats such as a per‑bus monthly fee (which is allowable). One proposal included a $25 payment said to go to an Emergency Medical Services Trust Fund; staff reviewed relevant statutes and concluded that transfer would apply only when law enforcement documents an infraction, not when the district’s bus camera flags a violation.
To preserve fair competition, staff convened Transportation, Safety and Security, the CFO and risk management to review the legal and cost issues. The cross‑functional group recommended rejecting all replies and reissuing the RFP with clarified pricing requirements. Purchasing posted a reject‑all on July 7, observed the 72‑hour protest window (which closed without intents to protest on July 10), and said it plans to resolicit immediately with the corrected cost reply terms.
Board members thanked purchasing staff for diligence on a new statutory area and approved the reject‑all and the plan to resolicit unanimously.
