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Westfield park board approves $5.14 million construction contract and $266,000 construction-administration amendment for Simon Moon Phase 2
Summary
The Westfield Park and Recreation Board unanimously approved a $5,140,000 construction contract with Boyle Construction Management and a $266,000 contract amendment with V3 for construction administration on the Simon Moon Phase 2 project; both awards are funded from the park district bond.
The Westfield Park and Recreation Board voted unanimously to award a $5,140,000 construction contract to Boyle Construction Management Inc. and to approve a $266,000 contract amendment with V3 for construction administration services on the Simon Moon Phase 2 project.
The board approved the contracts during its Sept. 3 meeting after staff described the Phase 2 scope, which includes a new playground; an additional shelter; a poured-concrete seating pavilion; an outdoor education pavilion; a four-season winter shelter atop the sledding hill; an ADA-accessible boat launch; and an additional northwest entry boardwalk around the pond. "This is a lump sum bid at $5,140,000, and it was the lowest bid, through our bid process of three qualified bidders," the director said.
Board members asked whether the $266,000 construction-administration fee included reimbursable expenses and whether subcontracting would be required. Staff said the not-to-exceed $266,000 figure includes limited reimbursables (primarily mileage) and that any additional funds would require the board27s return. A staff member noted the contract language shows 110% of preapproved reimbursable expenses in the standard contract template; a V3 representative said that extra percentage "covers for administrative elements that are associated with expenses" and that clients sometimes request revisions to that language.
Staff told the board the project will be funded by the park district bond approved last year. "We bonded $5,500,000 for this project," the director said, adding the lower bid leaves roughly $400,000 of headroom for potential change orders. The director also said Boyle supplied subcontractor callouts and that staff held an initial meeting with Boyle as part of the procurement review.
The motions were moved, seconded and passed on unanimous roll-call votes with board members recorded as voting yes. The board authorized the director to execute both agreements.
Next steps: staff will finalize contract documents with Boyle and V3; if costs exceed the authorized not-to-exceed amounts, the director will return to the board for additional authorization.
