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Board weighs raising facility rental fees and a $150 cleaning charge
Summary
Board members discussed amending facility rental fees (policy $42.68) to better recover labor and overtime costs; staff will return with proposed language that could include a standardized cleaning fee or a pass-through for actual labor costs.
District staff presented revisions to facility rental-fee language and comparisons to neighboring rates, and asked the board to consider whether the district should more fully recover custodial and overtime costs for non-school-hour use of facilities. A staff speaker explained that while many groups clean up after events, custodial labor, restocking and overtime still produce real expenses for the district.
Board members suggested options including a uniform cleaning fee (several board members referenced a $150 example) or a pass-through approach tied to actual labor and overtime charges. One board member suggested wording that would make labor charges a pass-through so that groups pay overtime only when it is incurred.
Why it matters: Board members said fees have not been adjusted in a long time and that rising insurance and labor costs justify reconsideration. Several members emphasized protecting nonprofit and student-driven activities while ensuring the district is not subsidizing commercial users.
Next steps: Staff said they will return with a refined proposal — likely one more discussion before any action item — including suggested fee language that reflects current labor rates and overtime practices.
