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Commission seeks monthly exception reports after document delays, asks to be copied on interim EIS reporting
Summary
Commissioners asked SFPD and the Office of Citizen Complaints for monthly exception reports showing document requests that exceeded protocol timeframes and reasons for delays; staff agreed to continue interim EIS monthly reports pending AMEIS rollout and to share timelines for technology upgrades.
San Francisco — Members of the San Francisco Police Commission pressed the Police Department and the Office of Citizen Complaints (OCC) to improve transparency about document production and the Early Intervention System (EIS) during Wednesday's meeting.
Lieutenant Daniel Mahoney reported that for the July–September 2008 quarter the department received 236 document requests and produced 232 in the protocol timeframes; two requests had timely notices of extension and three were late (two due to missing juvenile consent forms and one because an investigator was on leave). OCC Director Joyce Hicks told the commission that some prior delays had stretched to nearly a year in one case and about nine months in another, which she characterized as unacceptable.
Commissioners asked the department to produce a monthly exception report summarizing requests that exceeded the turnaround thresholds (routine: three days; non‑routine: 10 days, with situational accommodation) and to include brief explanations (for example: awaiting DA custody, federal grand jury rule). The commission asked to receive copies of the interim monthly EIS reports; Director Jerry Tidwell said the department currently issues interim monthly EIS reports under Department General Order 3.19 and is building toward the AMEIS platform once HRMS and RMS upgrades are completed. Tidwell said HRMS version crossover was targeted for April 19 and that AMEIS would follow approximately five to six months after that crossover.
Commissioners requested timelines and milestone reporting for the full AMEIS implementation, and asked for the EIS interim reports to show whether departmental actions (retraining, counseling, monitoring) were triggered when OCC complaint thresholds were met. OCC and department staff agreed to provide a clearer quarterly and interim reporting cadence, and to include a short departmental rationale when an extension is granted or a document cannot be produced promptly.
Commissioners also discussed an in‑camera option after 30 days if the department cannot produce requested documents and emphasized they do not want document delays to jeopardize OCC investigations or statute‑of‑limitations issues.
