Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Administration topic
No spam. Unsubscribe anytime.
Acting director updates board on PeopleSoft conversion, staffing and new dashboards ahead of open enrollment
Summary
Acting Executive Director Mitchell Griggs and CFO Pamela Levin briefed the board on open-enrollment preparations, staffing changes, a PeopleSoft financials go‑live and contingency steps that ensured vendor payments; HSS also previewed a new APCD-based express dashboard for plan monitoring.
Acting Executive Director Mitchell Griggs summarized preparations for open enrollment and the HSS staffing picture: the department has posted several positions, hired a communications manager (Carol Karimi) and plans retiree and member outreach tied to the executive-director search. Griggs said the candidate survey remains open through August 31 and retiree meetings are scheduled to solicit member input.
CFO Pamela Levin briefed the board on the citywide PeopleSoft Financials implementation (go‑live in early July) and staffing impacts. Levin described contingency measures HSS used during the conversion to ensure vendors were paid and to avoid service disruptions: HSS executed advance payments totaling $43,000,000 and, because of unusually high July claims, obtained special approval to issue a wire transfer to cover shortfalls. Levin said most contingency measures succeeded and that vendor ACH approvals were expedited by the Controller’s Office, though a few vendors (including Aetna at the time of the report) were still completing ACH enrollment.
Griggs and staff also previewed an express dashboard developed with Truven using the All Payer Claims Database to provide quarterly, plan-level metrics (allowed amounts, utilization trends, high-cost claimant breakdowns, chronic-condition episodes, preventive-screening and drug-cost drivers). Marina Coleridge said the dashboards currently cover incurred Jan–Dec 2016 (paid through May) and will be refreshed to support ongoing monitoring of utilization and quality indicators.
Commissioners praised staff efforts during the PeopleSoft transition and welcomed the dashboard as an improved tool for quarterly oversight. The board noted continued operational pressures during open enrollment and asked staff to return with a fuller open-enrollment presentation next month.
