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HSS approves biweekly 90‑minute office closure for staff training tied to eMERGE payroll downtime
Summary
To support staff training and team development and because the eMERGE system is offline twice monthly for payroll, the HSS board approved a 90‑minute closure every other week for staff meetings and training; hours will be posted and notified to members.
The Health Service System board approved a recurring 90‑minute closure of HSS offices twice a month to allow all staff to meet for training and team building. Director Catherine Dodd said the system is already unavailable for payroll processing twice monthly, making those time windows the most efficient opportunity to convene staff.
Staff described a two‑pronged purpose: one session each month will be for department‑level training and the other for full staff meetings to improve cross‑unit awareness and service consistency. Commissioners asked that the rationale and new hours be clearly posted to the HSS website and included in member communications. Public commenters representing retiree organizations urged clear notice and suggested using recorded training materials where appropriate.
The motion (including an explicit reason tied to eMERGE payroll downtimes) passed unanimously. Staff will post revised office hours and distribute notices to members and stakeholder groups.
