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Staff revises Ethics Commission records-retention policy, adds electronic-records guidance
Summary
Staff presented an updated records-retention policy including explicit treatment of electronic communications, litigation holds, disaster-recovery records and staff discretion to retain notable items; the Controller's Office recommended long contract retention periods (term + 20 years) and training and technological migration plans were discussed.
Commission staff presented a revised records-retention and destruction schedule for the Ethics Commission. Key changes incorporated city attorney and Controller's Office feedback and include: treating certain electronic communications as public records to be retained unless they do not qualify as public records; a paragraph on disaster and cost-recovery records; clarity that staff are not required to search systemwide backup tapes once…
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