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City begins independent assessment of permitting/tracking project; evaluation expected in January
Summary
City CIO Miguel Gamino told the commission the Department of Technology received three qualified responses for an independent assessment of DBI's permitting/tracking project; the consultant team is expected to complete the evaluation in January and begin vendor selection and implementation planning soon after.
Miguel Gamino, the City chief information officer and executive director of the Department of Technology, told the Building Inspection Commission on Dec. 16 that his office received three qualified responses to a solicitation for an independent assessment of the city—s permitting and project-tracking effort.
Gamino said the assessment responses project an 11-to-15-week timeline for the independent evaluation. The Department of Technology is leading the procurement and has invited a review panel that will include representatives from the mayor—s office, the mayor—s budget office, the Controller—s Office and the Department of Technology. Gamino said the panel aims to complete the evaluation in January and to kick off vendor work in late January once a vendor is selected.
He also emphasized that the consultant will be asked to involve as many stakeholder groups as possible, including DBI, the Building Inspection Commission, and vendors who have worked on the project to date. Gamino said the RFP is a public document and that a copy had been sent to the commission; he offered to re-send it.
Commissioners urged frequent progress updates, asked to see the RFP and recommended that the commission be represented during the assessment or debriefs. Several commissioners said they were concerned about scope creep and wanted to ensure the assessment remained comparable to the original permitting-tracking objectives.
Public commenters reiterated that concern. Jerry Drattler urged the commission to require a clear scope and to avoid expanding the reset so far that it undermines the original intent of replacing permit-tracking functionality. DBI staff and the CTO said they would circulate the RFP and provide updates to the commission during the assessment period.
Next steps: evaluation completion expected in January; staff to circulate the RFP and provide periodic updates to BIC. Commissioners discussed forming an ad-hoc group to consolidate questions for the consultant and to participate in debriefs.
