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DBI reports stronger-than-expected revenues, details case-tracking improvements and Accela rollout
Summary
DBI reported near-term revenue above budget in May 2015, provided month-to-date inspection and code‑enforcement metrics, and outlined steps to track lingering notices of violation using Exela; DBI also gave an Accela implementation update with final data migration completed and a triage session scheduled.
Deputy Director Tara Smith told the Building Inspection Commission on June 17 that DBI’s year‑to‑date revenues through May 2015 were ‘‘about almost $58,000,000’’ and that the department projects roughly $62,000,000 for the fiscal year, which would exceed the adopted budget (~$56,000,000). Smith said year‑to‑date expenditures were about $77,000,000 including approximately $30,000,000 in project funds; excluding project dollars, operating spending was about $46,000,000. The department projected about $13,000,000 in excess funds for the year (compared with last year’s roughly $21,000,000).
Deputy Director Dan Lawrie reviewed May code enforcement and inspection activity: building inspections performed 4,890; building complaints received 322 with 269 responses within 24–72 hours; 58 first notices of violation were issued. Housing inspection figures reported 968 inspections and 336 complaints with 315 responses within 24–72 hours; the housing division issued 166 notices of violation and reported 314 abated complaints. Lawrie said 40 cases were sent to the director’s hearing and code enforcement had forwarded cases and issued order abatements per the monthly report.
Commissioners pressed staff on long‑running backlogs and cases with old notices of violation. Chief Housing Inspector Rosemary Boskey described a standardization project that assigns unique codes for each housing-code violation in Exela so the department can track violation types, locations and time‑to‑abatement and attach field photos to records. Boskey said that standardization and new field tools will make it easier to prioritize older cases and generate reports of stale NOVs; staff agreed to return with an inventory of older NOVs and order‑of‑abatement cases.
On IT modernization, Accela project manager Henry Bartley reported that DBI completed its final full data migration into the AV test environment, is conducting user acceptance testing, and has logged 18 issues (fewer than prior migrations). A triage session was scheduled for the next Tuesday to size fixes and determine which issues must be resolved before go‑live; an end‑to‑end target in mid‑to‑early July was the tentative plan pending triage results. Bartley said stakeholder demonstrations have not yet been scheduled but will include department users, contractors and public stakeholders once the timeline is firm.
Commissioners encouraged outreach to tenant groups and supervisors for Accela stakeholder testing and suggested DBI public materials be updated to promote the new waiver programs and water‑saving initiatives.
