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DBI details permit-tracking RFP, separates reengineering from system purchase
Summary
DBI staff reported Phase 1 of the permit-tracking replacement RFP is on schedule: RFP advertised 07/20/2006, vendor conference held 07/26, bids due 09/08/2006, with a targeted award in September and system kickoff in November. Staff told commissioners they will separate process reengineering from systems procurement to improve outcomes.
At the Aug. 7 meeting the Department of Building Inspection presented timelines and rationale for its permit-tracking system replacement and an associated technology refresh.
Steve Young, speaking for the project team, summarized Phase 1 milestones: the RFP was advertised and issued 07/20/2006, a vendor conference was held on 07/26/2006, the bid submittal deadline was targeted for Sept. 8, 2006, and the bid award was targeted for September with a project kickoff in November and a street-address management delivery expected in February (Phase 1 deliverable). Young said the refresh of servers and desktops was on schedule and that Hewlett Packard engineers were testing new servers and storage devices.
Staff and commissioners discussed procurement strategy: the department decided to separate process reengineering from the software/system purchase into two RFPs so that internal process changes can drive system selection rather than having an off-the-shelf product dictate process. Young and Acting Director Amy Lee described outreach to end users including the architectural community and AIA technology groups during RFP development, and said that the approach aims to produce better alignment with San Francisco's unique public-input processes.
Young identified the vendor team responding out of initial procurement work: OnPoint Technologies partnered with Hewlett Packard and Oracle on the infrastructure side. Commissioners asked for clearer descriptions of final functionality and public-facing access; staff said the system would aim to integrate with other departments in near-real time and to make selected data available to the public via the web.
The commission expressed support for the schedule and the separation of reengineering and system procurement; staff said they will continue outreach, refine requirements and return with updates as procurement progresses.
