SFUSD staff corrects and withdraws consent‑calendar items after bid calculation errors

At the Nov. 9 San Francisco Unified School District board meeting staff asked the board to withdraw one consent‑calendar item and announced two corrections to contract funding lines after discovering calculation errors involving contract alternates.

A staff representative identified a withdrawal (consent item 4b1011‑9kk1) and two corrections to the consent calendar, including adding a $44,658 Title IIA contribution that changed a SAC code total and correcting several contractor bids and a requested action amount (for example, On Point Construction's bid was revised from $224,260 to $262,752; Rossi Builders' bid from $259,609 to $315,330; Alpha Bay Builders from $267,000 to $360,000). Staff explained the amounts rose because bid alternates were not initially added to the base bids; when alternates were included the dollar amounts increased but the award ranking among bidders did not change.

Commissioners asked how such significant corrections occurred and whether they were simple calculation errors or symptomatic of larger process issues. Staff said the omission of alternates was a mistake in the calculation on the day bids were received and that the bid‑award hierarchy remained unchanged. Commissioner Wins asked for an explanation, and staff described the procedural error and the subsequent corrections.

Commissioner Winns severed several consent items for discussion (K2, K10, K11) though she said she planned to vote for them. The consent calendar later passed by roll call. Board members asked staff to provide more process information about administratively approved resolutions and to consider placing a standing item on a committee agenda to review those actions.

No formal discipline or procurement audit was announced at the meeting; staff said they would continue monitoring contract processing and bring additional information as requested.