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Controller and City Services Auditor report mixed progress on audits; Public Works to lead contractor-performance evaluation reforms
Summary
The controller and City Services Auditor reported quarterly follow-up on audit recommendations covering hospital inventory controls, recoveries for public-works overpayments, plans to require contractor performance evaluations, assessor-recorder Social Security number truncation progress, and SFMTA taxi/paratransit fixes.
The City Services Auditor and controller's office briefed the committee April 9 on follow-up status for multiple audits, reporting both implementations and outstanding recommendations and highlighting a cross-departmental effort to improve contractor selection and oversight.
Tanya La of the controller's office said the quarterly follow-up covered 14 audits with 117 open or contested recommendations: 42 closed, 43 still open and 23 lapsed but under continued review. She said the office continues six-month follow-ups and special attestations for high-risk findings.
The presentation summarized several audits with outstanding work. A 2014 audit of San Francisco General Hospital's inventory and materials management found weak controls for security, counts and disposal of expired items. A public-works audit found overpayments to a vendor for printing discounts; Public Works recovered more than $31,500.
On construction contracts, the controller's office said a 2014 audit identified risks from poor-performing contractors and made 12 recommendations. Public Works reported it has convened a working group and agreed to be the lead agency to coordinate a citywide contractor-performance evaluation system. Julia Dawson and Nicholas King described plans to draft legislation, adopt a common evaluation form and build a centralized online database; officials said they expect a draft ordinance within about a year if the work proceeds as planned.
The assessor-recorder's office reported progress on a state-mandated social-security-number truncation program to redact the first five digits of Social Security numbers on recorded documents back to 1980; Gigi Whitley said the office began redacting images starting in 2009 and is planning an RFP to redact earlier images so it can meet the statutory deadline.
The controller also updated on a SFMTA audit of taxi and accessible services: 36 of 42 recommendations have been implemented so far. Kate Torren of SFMTA described progress on onboard computers for paratransit, password standards, driver health attestations on taxi applications and a pending contract for drug and alcohol testing.
Committee members thanked auditors and department staff; the committee moved to continue the item to the call of the chair for follow-up.
