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City Services Auditor details follow-ups: 24 audits covered, several recommendations remain open
Summary
The City Services Auditor told the committee her office tracked 24 follow-ups covering 109 recommendations this quarter; departments closed 75% of those recommendations but 22 remain open and two remain contested after the two-year follow-up period.
City Services Auditor Tanya Lettaju briefed the Government Audit and Oversight Committee on the second-quarter follow-up of prior audit recommendations, describing the scope and results of departmental responses and follow-up procedures.
Lettaju said the office completed 24 follow-ups covering 109 recommendations. Departments reported closing 82 of 109 recommendations (75%), while 22 remain open and three are lapsed beyond the two-year follow-up window; two recommendations remained formally contested.
The CSA outlined two follow-up types: regular follow-ups (periodic department self-reports for two years after an audit) and field follow-ups (auditors return to departments, gather evidence and attest whether corrective actions resolved underlying problems). Two recent closures highlighted by CSA included improvements at the Arts Commission (job classification and grant-management controls) and SFPUC lease recoveries (which led to collection of additional funds owed worth more than $60,000 and structural changes to real-estate oversight).
Lettaju also spotlighted a series of audits with outstanding recommendations. The SFPUC Job Order Contract (JOC) program audit found weaknesses in assignment and oversight of multi-year task-order contracts; SFPUC defended alternative internal controls via ProGen pre-priced unit costs and project-manager review, but CSA said segregation of duties concerns require further clarification. The committee asked departments to return with documentation showing how invoice review and contract-administration roles will be segregated; CSA will continue follow-up.
Other highlighted work included follow-up on Department of Public Health purchasing (nine recommendations in progress, with a 12to 18-month timeframe for department-wide technology roll-out) and Beach Chalet lease audit findings in Rec & Parks (CSA asked staff to investigate water-credit and janitorial deduction calculations that could have multi-year fiscal impacts). The committee asked that departments report back with progress at the next hearing.
Whatnext: CSA will continue field and regular follow-ups and bring back evidence of implemented or alternative controls for the items the committee identified as outstanding.
