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MTA outlines inventory reforms after audit finding; Port offers COOP update
Summary
MTA told supervisors it has instituted trainings, mock counts and documentation binders to correct inventory-count weaknesses found by auditors; the Port said it completed a COOP survey in December 2009 and will return with implementation steps and budget implications.
MTA officials told the Committee on April 22 they have implemented a series of corrective actions after auditors flagged problems with physical inventory counts and year-end review procedures.
"We implemented new processes where prior to each inventory count throughout the year we had meetings monthly with the senior management of the storerooms...we would conduct trainings...and they would sign the instructions to acknowledge that they understood," said Angela Carmen, senior operations manager for materials management at the MTA. Carmen said the agency conducted mock inventories across 11 Muni storerooms, rated counters' proficiency and retained signed instruction sheets and mock-count records in binders for auditors.
Dan Roche, the MTA's manager of workers' compensation, told supervisors that the prior manager's retirement led to a lapse in timely routing of the annual self-insurance assessment; Roche said he joined the agency in December 2008 and will ensure assessments are handled promptly going forward.
On the Port of San Francisco, fiscal officer John Wu said the Port engaged a consultant in December 2009 to complete a continuity-of-operations (COOP) survey and draft a COOP plan, but has not yet moved to detailed implementation steps. "We still need to proceed and go on with the next steps in terms of implementing and taking measures to provide for the things that we identified," Wu said. He told the committee the Port pursued a 2008 homeland-security grant for a vulnerability assessment but the project was not approved and the Port is "back to the drawing board."
Supervisors requested Port management return to the committee with a timeline and budget items for COOP implementation. MTA representatives also answered follow-up questions about whether the inventory improvements implemented for Muni apply to the Department of Parking and Traffic; MTA staff said DPT has adopted an inventory management system and that similar practices would make sense across divisions.
The committee recorded the auditors' findings and asked departments to report back with implementation plans and budgets where applicable.
