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Committee backs Budget Analyst’s recommended reductions to four contract caps and will forward items to full board
Summary
The committee accepted the Budget Analyst’s recommendation to reduce proposed "not to exceed" caps for four Office of Contract Administration vendor amendments (Central Computer Systems, Endpoint, GC Micro, Extech) and, as amended, will send Items 2–5 to the full Board with that recommendation.
Clerk-read resolutions (Items 2–5) would have increased Office of Contract Administration contract caps for multiple vendors to higher ceilings (Central Computer Systems to $36 million; Endpoint to $49 million; GC Micro to $25 million; Extech to $70 million). The Budget Analyst recommended lower "not to exceed" amounts based on straight-line projections plus a 10% contingency instead of the larger caps requested.
A representative identified as Mr. Jones explained vendors requested larger contingencies because a single vendor could receive multiple large projects, which could exhaust a lower cap; he said vendors would return to request targeted cap increases if necessary. Budget Analyst Sevin Campbell said their projections used straight-line assumptions and a 10% contingency and produced substantially lower figures than the requested caps.
Supervisor Sophie Maxwell moved to accept the Budget Analyst’s recommendations to reduce the caps (proposed reductions: item 2 by $7,000,000; item 3 by $6,000,000; item 4 by $7,000,000; item 5 by $6,000,000). The committee approved the motion and, as amended, will forward the items to the full Board with the committee’s recommendation. Committee discussion noted the possibility vendors could return for an increase if workload required it.
