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Committee releases remaining IT reserve after data center consolidation progress; analyst requests semiannual reports
Summary
The subcommittee approved releasing $3,196,686 in reserve funds to continue data center consolidation and shared‑services work, and directed the Department of Technology to provide semiannual status reports with cost and savings details starting June 1.
The Department of Technology asked the subcommittee to release the remaining $3,196,686 in reserve funds to continue consolidation, standardization and optimization of city technology operations and applications.
John Walton (City Information Officer) reviewed progress on data center consolidation (sites at 200 Paul Street and a new airport facility), virtualization of servers, enterprise licensing agreements, T1 line replacement with City fiber, pilots for shared IT support, voice‑over‑IP migration and a plan to market dark fiber to generate revenue. Walton said participating departments had donated staff time to keep the project on schedule and the department planned further pilots for virtual PCs and consolidation of mail and reproduction services.
The budget analyst recommended release of the reserve but asked that the Department of Technology provide semiannual status reports beginning 06/01/2011 that include project costs, timelines (airport data center and 200 Paul), licensing costs, specific FY11‑12 departmental budget reductions tied to consolidation, and explanations if expected savings are not realized. Supervisor support was noted for releasing the funds to avoid losing momentum on consolidation work.
The committee moved to release the reserves and adopt the budget analyst's reporting requirement; the motion passed without objection.
Next steps: The Department of Technology will proceed with the consolidation program and provide the requested semiannual reports beginning June 1, 2011.
