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Rules committee forwards amended policy on public records format after heated metadata debate
Summary
The Rules Committee debated whether the Clerk of the Board should provide records in native formats with metadata or as PDF; after public comment and legal briefing, the committee amended the draft policy to require providing records in the format requested by the requester and forwarded the matter to the full Board.
The San Francisco Board of Supervisors Rules Committee debated on whether the Clerk of the Board should routinely provide public records in their native formats (with metadata) or in PDF, ultimately amending a draft policy to direct that records be provided in the format requested by the requester and forwarding the item to the full Board.
Gloria Young, Clerk of the Board, told the committee the question is "strictly a policy issue" and that the clerk's office will follow whatever direction the Board gives. Young noted operational limits: "85% of the documents that we receive in our office comes from other departments," and departments must help ensure documents are created in a…
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