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Redmond approves $417,000 Nutanix HCI purchase to replace aging servers
Summary
The council approved a CDW quote for a Nutanix hyperconverged infrastructure solution (quoted at $417,000), replacing aging servers and storage; the FY budget set $520,000 for the project. The purchase passed on a voice vote after staff described migration, redundancy and secure destruction of old drives.
City IT manager Matt Hayes told the council that the city’s virtual server hardware and storage area network were at their end of life and that migrating to a Nutanix hyperconverged infrastructure (HCI) would consolidate more than 40 servers into a smaller, redundant and more secure platform. Hayes said the city’s FY budget included $520,000 for the project and the CDW quote presented at the meeting was $417,000 — roughly 20% under that budgeted amount.
Hayes said the system will be housed on‑premises in the City Hall server room, not in the cloud, and that staff will keep the existing system online while scheduling a short, managed downtime for migration. He described vendor‑provided technical support and said the city plans certified destruction of hard drives: “We pull all the hard drives out and we have those certified and destroyed,” Hayes said.
Councilors asked about redundancy during the transition, lifecycle expectations and disposition of surplus gear. Hayes said the city has reached out to local partners and colleges for surplus reuse and that non‑functional items would be recycled. A councilor moved to accept the CDW quote and proceed with the Nutanix HCI purchase; the motion was seconded and approved by voice vote.
The procurement authorizes replacement of aging hardware and associated five‑year licensing; staff said they will return as required for any contract finalization and implementation scheduling.
