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Trent pursues CDBG funds to rebuild 800 South, expand cemetery and add a restroom
Summary
Councilors discussed using COG-administered CDBG funds to rebuild a portion of 800 South, tie the work to cemetery expansion to qualify the town for funding, and possibly use about $50,000 in local funds for a restroom pad; recording and procedural steps with the county recorder were also reviewed.
Town councilors discussed a COG/CDBG-funded road project tied to cemetery upgrades and a restroom as they plan a grant application and related procurement steps.
Speaker 1 summarized the funding opportunity and expressed confidence the project will be funded: "I really don't see any way that you won't be funded on your project." The council discussed framing language (using terms like 'rebuild' and 'replace') to align the application with CDBG program priorities and noted prior successful awards from the program.
Councilors reviewed procedural requirements from the county recorder's office for recording a survey plat tied to the project. Speaker 3 said the recorder's office indicated the plat needs documentation that is acceptable to the recorder and that the mayor's signature is typically attested by the clerk. "The survey plat has places for the mayor, the attorney, and the engineer," Speaker 3 said, and later added, "I think the mayor's signature has to be attested by the clerk." The group discussed whether the attorney and engineer lines were necessary or whether a clerk attestation would suffice to avoid resubmitting amended plats.
On specifics, the project reference point in the application is "800 South." Speakers said the town has roughly $50,000 available that could be applied to restroom work if CDBG would not cover it. Speaker 2 stated a filing deadline: "Fifteenth of December," while Speaker 1 also referenced "December 7" as a date he would call about next steps. Councilors asked staff to provide a map, tweak application language and be prepared to post a formal bid if the grant requires a bidding process.
The council also discussed procurement rules tied to federal funding: Speaker 3 warned the CDBG program requires a formal bid period and public notice for sealed bids. Councilors agreed to prepare an application packet, draw a map showing the proposed road extension and cemetery improvements, and pursue bids only when the procurement rules require it.
Speaker 1 cautioned that the CDBG process can be burdensome but worthwhile: "It's an unbelievably cumbersome program that you gotta go through." The council asked staff to draft maps and finalize application language so the town can be listed on project schedules and avoid losing an available funding slot.
Next steps: staff were directed to revise the application letter, produce a map with the proposed road alignment, confirm procurement requirements with COG, and report back to the council at the next meeting.
No formal vote on the grant application was recorded in the transcript; the discussion produced direction for staff and no council-level commitment to spend local funds beyond the suggested $50,000 for a restroom pad.
