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State archives briefs council on GRAMA obligations, retention schedules and personal‑device risks
Summary
A Utah State Archives records specialist advised the council on GRAMA definitions, retention schedules (personnel records 65 years, payroll 7 years), archiving to state servers, and the public‑record risks of using personal devices for municipal business.
Maren Peterson, a records and information management specialist with the Utah State Archives, presented best practices for municipal records management and GRAMA compliance.
Peterson reviewed the statutory definition of a government record, stressed the importance of inventorying documents, and explained general retention schedules: for example, personnel records are held…
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