Adams 12 staff outline RFP process and timeline to reselect auditors

Bridal McGee, Adams 12's director of supply chain management, briefed the board on the district's procurement process for external auditors and other major professional services.

McGee said CLA was selected through a formal RFP in 2021 and the district is in the last year of that contract, which covers audit work performed June through October 2025. "We did select CLA under an RFP back in '21, per board policy," she said, and noted that any engagement over $100,000 must be formally solicited under board policy 3320.

The district's standard approach is to issue solicitations on BidNet, where interested firms can sign up and receive notices. McGee described a "courtesy email" practice to notify potential bidders the district believes may be interested; she said the district will run a new solicitation in the fall and that CLA may submit a proposal for reselection.

Contract mechanics: McGee said current audit agreements are structured as a one-year award with a potential four-year renewal; extensions are possible but each year's continuation must comply with statutory and board-policy procurement rules. She noted that procurement staff follows TABOR, state procurement rules, and internal policy when structuring solicitations and contracts.

McGee also briefed the board on a larger procurement workload tied to a recently passed bond: roughly 10 active solicitations are on the street for architects, construction management, and related services, with the major bond project being the replacement of Thornton High School. She said early solicitations help secure contractors ahead of a busy summer 2025 construction season.

Next steps: staff will post the auditor RFP on BidNet this fall, notify likely bidders, and bring proposals to an evaluation committee and then to the board for contract approval.