DeKalb County Board of Education approves $5.63 million contract for capital improvement program management

Eric Hofstetter, introduced as the school district’s chief operating officer, asked the DeKalb County Board of Education to approve awarding RFP No. 25‑752‑004 for capital improvement program planning and management services to Hoare Program Management, LLC. "It is requested that the DeKalb County Board of Education approve the award of RFP number 25Dash752Dash004, capital improvement program planning and management services to Hoare Program Management, LLC," Hofstetter said during the Jan. 24 virtual meeting.

Hofstetter told the board the contract’s year‑one, not‑to‑exceed amount is $5,630,326 and that the award bundles several services — including CIP planning, facility needs assessment and program management — into a single contract. He said combining those services should improve the flow of information and alignment as projects are identified, prioritized and moved into construction. "Combining these services will allow for more efficient flow of information and alignment as capital improvement needs are identified and prioritized," he said.

Hofstetter also described how the contract will be funded in year one. The transcript records a named funding source for the first year but the text appears garbled in places; the presenter said this funding source will be reconfirmed each year of any renewal and could be changed if that source becomes insufficient or inappropriate. He added that annual program management costs will vary as current projects complete and new projects are approved and that projected costs will be adjusted on renewal to match the district’s capital improvement program size.

After the presentation the board moved the item to a vote. The board chair conducted a show‑of‑hands vote, and the chair announced the motion passed, 4 in favor and 3 opposed. The transcript records the chair saying, "Motion passes, 4 approved, 3 opposition." The transcript does not assign individual yes/no votes to named members.

The meeting concluded immediately afterward; the chair requested adjournment of the 01/24/2025 virtual call and, hearing no objections, adjourned the meeting.

What the vote means: the approval authorizes staff to proceed with contracting for capital improvement planning and program management services as described in RFP No. 25‑752‑004, within the year‑one not‑to‑exceed amount reported to the board. The contract’s ongoing annual cost and the precise funding line(s) for future years will be determined at each renewal, the presenter said.