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DeKalb County board approves $5.63 million contract for capital improvement planning
Summary
The DeKalb County Board of Education voted 4-3 Jan. 24 to approve a not-to-exceed $5,630,326 contract for capital improvement planning and program management services with Hoare Program Management, LLC; the year‑1 contract is to be funded from a district source that will be re‑confirmed annually.
Eric Hofstetter, the DeKalb County School District’s chief operating officer, asked the Board of Education on Jan. 24 to approve the award of RFP 25-752-004 for capital improvement program planning and management services to Hoare Program Management, LLC.
"It is requested that the DeKalb County Board of Education approve the award of RFP number 25Dash752Dash004, capital improvement program planning and management services to Hoare Program Management, LLC," Hofstetter said, noting the board set a not-to-exceed amount of $5,630,326 for year one of the services.
Hofstetter said the contract consolidates several capital improvement program (CIP) functions — including CIP planning, facility needs assessment and program management — into a single agreement "to allow for more efficient flow of information and alignment as capital improvement needs are identified and prioritized," and to support the district’s next major funding cycle beginning July 2027. He said year‑one planning services would be funded by a district funding source the transcript records as "East Bloss 6 grama management" (also referenced in the record as "EASBLOC 6") and that the funding source would be confirmed each year and could change if those funds proved insufficient.
When the board chair called for a motion, the item was moved on the record as "Motion to reconsider." The chair acknowledged the motion and thanked Ms. Covertz; Mr. Ziffer seconded. The board then voted by a show of hands. The chair announced, "Motion passes, 4 approved, 3 opposition." No individual vote names were recorded on the audio; the tally on the record was four in favor and three opposed.
The board placed the award on the consent agenda and approved the contract to begin program management and planning work. The record does not specify a contract start date or further implementation milestones; Hofstetter said annual cost projections will be adjusted each renewal to reflect the fluctuating size of the district’s CIP.
With no further business, the chair requested adjournment of the Jan. 24 virtual meeting and declared the meeting adjourned.
Next steps: The district will confirm the year‑one funding source during contract renewal steps and proceed with the data collection and planning phase under the new agreement.
