Audit committee recommends continuing audit services contract and sets quarterly meeting dates

The North Ogden City Audit Committee discussed the audit-services contract that was set to expire June 30, hearing from staff and committee members who praised the current consultant—s performance. Speaker 6 introduced the agenda item and Speaker 3 and others said the current auditor (referred to during discussion as Gilbert Stewart) provides helpful support during quarterly reviews and financial-statement preparation.

Committee members reviewed policy limits on contract length: staff said the city—s policy allows an initial term of up to five years with extensions of up to three additional years (eight years total) before an RFP is required. Committee members suggested extending the current contract for another term (members discussed one- to three-year extensions) and asked whether the proposed extension would be at existing pricing. Staff indicated the proposal would likely continue at current pricing, noting prior increases had been waived when hours dropped off.

A motion to recommend continuing the audit contract was made, seconded and approved by voice vote; the committee did not record a roll-call tally in the transcript. Staff noted that because the amount falls below the described $25,000 threshold, the item would not require council approval under the cited procurement threshold. The committee also confirmed proposed Audit Committee meeting dates for the remainder of 2024 (September 12 or 19 was discussed, with a preference expressed for September 12, and December 19 was proposed), and debated meeting start times (6:00 p.m. vs. 7:00 p.m.).

No formal contract term was finalized in the recorded discussion; the committee recommended continuing the current audit services arrangement and asked staff to proceed with the next administrative steps.