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Participants agree to draft job descriptions and forward proposal to council for approval
Summary
Meeting participants agreed to complete a fiscal analysis, draft multiple job-description options and form an interview recommendation panel, with plans to seek council review in mid-October and aim to post the job by early November to allow roughly two months for recruitment before January.
Meeting participants spent the session outlining next steps for creating and approving a new position, focusing on fiscal analysis, draft job descriptions and a timeline for posting and hiring.
"Fiscal analysis, get some job descriptions ready as options, different scenarios," said Speaker 1, urging that multiple job-description variants be prepared before posting. Speaker 3 had opened the topic by asking whether the board needed another meeting or could send the material straight to council if the fiscal review showed the position fit the budget.
Participants discussed timing for council and park-board review. Speaker 1 said getting the item on council on Oct. 15 was possible and suggested the park board meeting could occur the next night. Speaker 3 noted that public posting might not appear on the website until Nov. 1; Speaker 1 indicated Oct. 16 was more likely for internal next steps. "It would be nice if we had time, at least 2 months, for trying to get applicants," Speaker 3 said, adding that two months would allow recruitment and interviews to conclude before January.
On process, participants proposed forming an ad hoc interview or recommendation panel. Speaker 1 said a similar panel used during the last full-time hire included council and park representatives and suggested a 3-3 composition—three park and rec members plus three council members—to review candidates and make a recommendation to the full council. Speaker 1 emphasized the group should strive for a unanimous recommendation.
Speakers also discussed internal coordination and communications. Speaker 1 said they had asked Trey for a checklist of tasks to complete before January and offered to draft job-description options with front-office staff. Participants cautioned against serial deliberation in email; Speaker 1 advised members not to 'reply all' in ways that could constitute gathering votes but said individual members could share input.
The meeting closed with a motion to adjourn. Speaker 3 moved to adjourn; Speaker 2 seconded. The group voiced 'Aye' with no opposition noted in the transcript.
Next steps noted in the discussion: complete a fiscal analysis; circulate draft job descriptions and solicit input; form an ad hoc interview/recommendation panel; and place the item on the council agenda in mid-October for potential posting in early November.
