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Concord advisory subcommittee adopts community engagement charter, plans consultant and outreach
Summary
The Town of Concord Community Engagement Subcommittee voted unanimously to adopt a draft charter and agreed to pursue short‑term outreach infrastructure: a website FAQ, slide materials for November events, and a consultant scope of work estimated at 5–10 hours a week and roughly $10,000–$15,000 per year.
The Town of Concord Community Engagement Subcommittee voted unanimously to adopt its draft charter and set next steps for outreach and consultant support. The vote took place on a Zoom meeting recorded in the transcript; the mover proposed adopting the charter and a second was recorded before a roll call confirmed unanimous approval.
The adopted charter, drafted by Patrick, spells out five core responsibilities: identifying and categorizing stakeholders, planning public forums and community engagement events, producing communications collateral (slides, flyers, social media), triaging incoming feedback, and serving as the advisory board’s outward voice. Patrick described a goal of creating a 12‑month engagement plan to guide the work.
Members discussed budgeting for paid support to help with outreach materials and ongoing communications. John (advisory committee member) and others said they expect the role to require about 5–10 hours per week and estimated annual costs in the $10,000–$15,000 range; committee members agreed to check procurement rules with town staff to determine whether an open bid process is required for a contract of that size.
The committee also agreed to lean on the town’s existing web presence while deciding whether a consultant should build a microsite. Donna McIntosh, communications manager for the Town of Concord, said the town already maintains a community engagement page and an FAQ and that staff will continue to keep it updated; she reported about 200 people attended the recent public hearing (mostly on Zoom).
As near‑term deliverables, committee members assigned drafting a scope of work for a consultant (Patrick volunteered to prepare it), preparing slides for upcoming public events, and creating a rudimentary FAQ and web page. The subcommittee set tentative meeting dates (October 4 and October 18 at 1 p.m.) and discussed moving the full advisory board to monthly meetings by Nov. 1 if subcommittees are operating smoothly.
The motion to adopt the charter was recorded as adopted; chair responsibilities for reporting to the Select Board were discussed and John said he would take responsibility for presenting the committee’s quarterly report unless unavailable, in which case another member would stand in.
