Somerset to pilot digital asset-tracking software for fleet and public assets
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Summary
The commission discussed an asset-management/vendor proposal and authorized next steps toward a pilot subscription (basic tier) estimated at about $8,500 annually for fleet and capital-asset mapping; staff will research alternatives and coordinate with IT.
The Somerset City Commission discussed and moved forward Oct. 3 on a plan to pilot web-based asset-tracking software to map and manage city assets such as streetlights, signs, fleet vehicles and wastewater pumps.
Speaker 6 presented three vendor tiers and recommended starting with a basic fleet/asset-management package at roughly $8,500 per year. The presenter said the company would perform initial GIS mapping of existing assets (at no setup fee in the vendor’s proposal), that departments would enter or verify data over time, and that the contract terms could range from three to five years.
Commissioners asked about annual price escalators and whether the service would include water and sewer mapping (Speaker 6 noted Somerset does not control water infrastructure but could purchase mapping services for those assets). Several commissioners urged staff to compare alternative vendors and involve the city’s IT personnel before final procurement.
A motion to proceed with next steps for a limited pilot passed; staff were directed to refine cost estimates, review contract terms and return with recommendations.
