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Commission approves multiple procurement and construction actions including contractor-payment authority, liquidated damages and water project award
Summary
The commission approved a package of procurement and infrastructure items: authorization to pay contractors before state SRF reimbursement in some cases, assessment of liquidated damages for RD Phase 1A/1B, awarding a water-system bid to Metro Construction, and multiple task orders and change orders for substation and road projects.
The Madison City Commission approved several procurement- and construction-related items intended to keep capital projects on schedule and preserve progress where reimbursement timing could cause delays.
Staff presented Resolution 2024-27 to authorize the finance office to make contractor payments in situations where state SRF reimbursement is delayed beyond the city’s 30-day target. Jamieson said the change formalizes prior practice when state reimbursement was taking 10–12 weeks; commissioners asked about accountability controls and staff said approvals would follow cross-checks within the finance office. The commission approved the resolution by voice vote.
On contract performance, staff reported negotiations with a contractor on RD Phase 1A and 1B and recommended assessing liquidated damages of approximately $125,816.66, representing one-third of eligible liquidated damages; staff said verified actual costs from the delays were roughly $101,200. The commission approved the assessment and its proportional allocation across the two projects.
Procurement actions included awarding the Water System Improvement Segment 4 contract to Metro Construction, the low responsible bidder at $776,988.74; and authorizing change order #2 for Lakeview Industrial Park Improvements (Bose Construction) to add pavement replacement on Washington Avenue and a drainage culvert at an increase of $237,643.91 (costs to be shared per existing funding structure). The commission also approved DGR task order amendments for Green Substation (~$6.6M engineer estimate) and Southeast Substation conversion (~$4.0M) to move each project from predesign to final design, and authorized extension work to provide electric service to a Dollar General site and an early learning center.
Commissioners asked for clarity on signatory and cross-check procedures for contractor payments and on cost-share arrangements for change orders. Staff said project reimbursements and grant funding would cover the majority of many expected costs.
