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Exeter council approves memorandum and greenlights RFP for multi‑jurisdiction hazard mitigation plan
Summary
Council approved entering a non‑binding memorandum with West Greenwich and moved to post a multi‑jurisdictional hazard mitigation RFP; members debated editorial corrections, bid timelines and an 18‑month completion requirement for the plan.
Council members debated and then moved to enter a memorandum of understanding and issue an RFP for a multi‑jurisdictional hazard mitigation plan coordinated with West Greenwich. A council member described the MOU as non‑binding and said the RFP would be posted once editorial corrections and date fields were finalized. One member noted the plan must be completed within an 18‑month window; another emphasized allowing adequate time for bidders to respond and suggested March/April schedule options for bid openings and council review.
The transcript records a motion to approve the memorandum and to release the RFP ("I would recommend I make a motion... that we approve this memorandum of understanding"), which was seconded and carried. Members also identified technical edits to the RFP (clarification of numbered items on page 7 and insertion of bid dates) and assigned staff to make corrections and publish the specifications within days.
Council discussed coordination responsibilities: West Greenwich officials (Brooke Lawrence referenced) would assist in reviewing proposals, and town staff (Dory and Gloria were cited as leads) would manage advertising and review. The council agreed to return final language and dates to the record and to allow staff to finalize and post the RFP promptly.
The action is procedural authorization to begin procurement. Council did not award a contract at the meeting; further review and recommendation from the cross‑town review team were anticipated.
