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Committee approves forwarding PEPPM copier-lease authorization to full council

Finance and Claims Committee of the Common Council · December 12, 2024
AI-Generated Content: All content on this page was generated by AI to highlight key points from the meeting. For complete details and context, we recommend watching the full video. so we can fix them.

Summary

The Finance & Claims Committee unanimously voted to forward a request authorizing the mayor to sign a 60-month PEPPM lease with Connecticut Business Systems LLC (not to exceed $500,000) for city-wide copier fleet replacement and savings.

The committee considered a new-business item authorizing the mayor to execute agreements under the Pennsylvania Education Purchasing Program (PEPPM) with Connecticut Business Systems LLC for a 60-month lease not to exceed $500,000, covering multiple departments and the library.

Purchasing staff explained the proposal: the city would replace older (about seven-year-old) equipment, standardize print rates, implement credit-card payment on public-facing machines and eliminate certain overage charges in the library. The presenter said the base lease payment would fall by approximately $2,900 per month compared with the current provider, and the city would receive new machines rather than refurbished units.

Committee members asked for clarification on projected savings and provider selection; staff said annualized savings on the lease-only component would roughly equal $34,800 and that cooperative-purchasing contract pricing (PEPPM) and alignment with BOE purchasing were driving the recommendation. The committee voted unanimously to forward the authorization to the full Common Council for final approval at its Jan. 14 meeting.

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