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Winter City Council approves fuel contracts, MOU for jail counseling and supplemental appropriations
Summary
Council approved 2025 propane and bulk-fuel contracts, a memorandum of understanding with Maingate Counseling to provide in-jail substance-abuse counseling, and two supplemental appropriation ordinances to cover year-end obligations and specific project shortfalls.
The Winter City Council on Dec. 2 approved a slate of contracts, budget adjustments and a memorandum of understanding aimed at closing year-end funding gaps and expanding in-jail counseling services.
On procurement, the council awarded the 2025 propane contract to CHS at $1.30 per gallon after a roll-call vote. The council also accepted a bulk fuel contract from Shaffer Oil for state bid prices plus per-gallon delivery fees (21¢ for unleaded regular gasoline and 25¢ for diesel delivery fees); during discussion staff clarified the delivery fees listed in the bids are per gallon. The awards were approved by roll call with recorded ayes from council members.
Public Safety Director Mitch Miller briefed the council on several police expenditures that will be encumbered into 2025, listing a transmission repair, a $2,500 computer, a $5,000 security cage for a new patrol vehicle and body armor ordered earlier but not yet received. "So you add that up. It's roughly around $13,000," Miller said, and staff said the budget can carry those encumbrances into next year.
The council approved a memorandum of understanding with Maingate Counseling Service to allow counselors to enter the city jail and provide substance-abuse counseling. Miller said the program "has done this in the past" and that the arrangement "will not cost the city of Winter any money other than offering some space in the jail." The council approved the MOU by roll call.
On budgeting, the council approved second reading and passage of Ordinance No. 1087, a 2024 supplemental appropriation ordinance tied to a donation for pool benches and similar items. The council also approved first reading of Ordinance No. 1088, a broader supplemental appropriation ordinance to transfer cash-on-hand to cover year-end obligations and reimbursements, including $28,000 to the finance office for separation payouts, $65,000 to the airport specialty fund, $10,000 for parks salaries, $180,000 for a sanitation building and $290,000 for sanitation equipment; staff said some sanitation expenditures will be reimbursed through grants when paperwork and receipts are submitted to the state.
The council also approved paying claims as presented and adjourned at 7:15 p.m.
Vote tallies and motions recorded during the meeting are reflected in the city minutes.
