Eagle Pass approves $400,000 ERP and budget transparency software purchase
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Summary
Council unanimously approved purchasing a Tyler Technologies ERP system and ClearGov budget software, citing integrated modules for HR, payroll and finance and a transparency module for citizens; annual recurring fees were noted separately.
The Eagle Pass City Council voted unanimously in a November special meeting to authorize procurement of an enterprise resource planning system from Tyler Technologies and ClearGov budget software in an amount not to exceed $400,000 for implementation.
Finance staff presented the proposal as a consolidation and modernization of the city’s financial and human‑resources systems, noting modules for payroll, purchasing, fixed assets and inventory as well as time‑clock integration. The package was presented as an upgrade from older systems (staff cited current combined costs for prior systems and time‑attendance solutions), with one‑time implementation costs and separate recurring annual fees for hosted services and maintenance. The ClearGov module includes a citizen transparency portal to publish budget items for public access.
Council members asked about past experience with the vendors and annual recurring fees; staff said the one‑time implementation fee was approximately $192,000 with recurring annual costs identified in the proposal. The city manager recommended the bundled approach as a long‑term investment in fiscal systems. Councilman Diaz moved to approve and Councilwoman Cruz seconded; the motion carried unanimously.
Staff noted that additional minor equipment (time clocks) may incur incremental costs; the vendor offered 16 clocks for the price quoted for 12 as part of the negotiation discussion. The city will proceed with contract execution and implement a transition plan to migrate modules and initiate training.
