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Council accepts state funds and awards Bowling Lane contract for nearly $3 million
Summary
Westerly accepted additional state municipal road funding and authorized a contract with Amber Construction for Bowling Lane drainage, sidewalk and roadway work not to exceed $2,953,085; council must accept state allocation by July 31, and manager said Amber was the low, qualified bidder.
The Westerly Town Council on July 8 approved two Bowling Lane items after suspending council rules to consider them together: acceptance of additional municipal road and bridge program funds from the state and authorization for the town manager to enter a contract with Amber Construction, Inc., not to exceed $2,953,085 for drainage, waterline, sidewalk, curb and road replacement work.
Town Manager (unnamed in transcript) explained the state notified the town of additional funding related to the project and that accepting the allocation required a council resolution by July 31. The manager said the additional money was smaller than initially discussed and described the award price as a favorable low bid: "It actually came in at 2.953, which usually I'm not here ever telling you something comes in lower than expected. The Amber was a low bidder. They are qualified contractor."
Councilors voted to suspend the rules and approve both the acceptance of the state allocation and the contract award in the same motion. The motion was moved and seconded and the clerk recorded the vote as carried; the manager noted the state allocation required council acceptance by a July 31 deadline.
Financial details recorded in the meeting: the manager said the state allocation related to the Bowling Lane match (a 60% town / 40% state pattern) and mentioned numbers of approximately $260,925 and $128,205 in the discussion; the clerk and manager said they would finalize fiscal-note amounts and refine the financial-impact statements with the finance director.
Next steps: the manager and finance director will complete fiscal-impact notes and the town solicitor will review the resolution language; the contract award will proceed with the signed contract not to exceed the approved amount.
Vote and procedural notes: council approved suspension of rules to consider the items together and then approved the resolutions and contract authorization in one motion; the manager recommended awarding to the qualified low bidder and council members expressed support.
