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Council approves transfers totaling $169,782 to cover wastewater budget shortfall after software-entry discrepancy
Summary
Council heard that a software-entry error shifted $250,000 between accounts, leaving a negative line-item balance; members approved transfers totaling $169,782 (plus a separate $1,730 transfer) from insurance claims, plant operations, and Sewer Fund 20 to clear the shortfall.
Council discussed an unexpected wastewater budget shortfall discovered during account reconciliation. Finance staff reported $187,000 in extraordinary June bills and explained a bookkeeping discrepancy: "when the information was put into the finance software, 1 account received $250,000 more, and 1 account received $250,000 less," creating a negative balance of about $101,007.32 in one line item.
Staff presented audit sheets and a five-year sewer fund analysis, reporting a net position of $467,670 in Fund 20. Council and staff agreed some combination of insurance-claims, plant-operations, and Fund 20 balances could cover the shortfall. On motions from council members, the council approved transfers to cover the gap: $18,986 from account 20570002366 (insurance claims), $30,006.34 from plant operations (account 20570002390/2390), combined with $120,162 from Sewer Fund 20, to total $169,782 moved into account 20570002370 (sewer operations contracted). The motion was made, seconded, and approved by voice vote.
Separately, the council approved moving $1,730 from account 20570002390 (plant operations, account 2390) to account 20570002400.
Council members asked whether anyone had evidence explaining the original mis-entry; staff said the previous finance director entered the amounts and they had no documentation to explain why it occurred. The council directed staff to complete the transfers and account adjustments to reconcile the fiscal year closeout.
