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Commissioners address FEMA documentation requirements for storm debris and award excavation bid
Summary
After reviewing FEMA requirements for debris removal documentation, commissioners accepted a recommended bid from J & H Excavation for storm-related work and emphasized GPS and photographic documentation to secure reimbursement.
Commissioners discussed storm-debris removal and the FEMA documentation necessary to secure reimbursement before approving an excavation contract.
Staff cautioned that FEMA rules require detailed records — including GPS coordinates for root-balls and documentation of any imported dirt — and said those requirements emerged after bid packets were issued. Commissioners emphasized the need to document locations and materials to protect reimbursement eligibility.
The court accepted a bid from J & H Excavation for storm-related upgrades and said the work would be paid from Road & Bridge contingency funds with a new tracking line created for any repayment or reallocation. Commissioners asked staff to meet with the chosen contractor to review FEMA documentation requirements before work proceeds.
