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Maplewood council reviews personnel ordinance changes to align with fire department bargaining agreement
Summary
City staff presented proposed code amendments affecting comp time, overtime, PTO, reemployment lists and the grievance procedure to align the city—s ordinances with the fire department—s collective bargaining agreement and federal guidelines; no ordinance was adopted.
City staff presented a package of proposed ordinance changes at the Maplewood City Council work session on June 11 that would adjust how the city handles comp time, overtime, paid time off, reemployment lists and grievance procedures to mirror provisions in the fire department—s collective bargaining agreement and federal guidance.
City staff member (Unidentified Speaker 3) told council that the redlined ordinance drafts in the meeting packet reflect efforts to reconcile existing city code with the CBA and federal requirements. "We are making proposals to adjust our code of ordinances in a couple of key areas," the staff member said, listing overtime/comp time, the reemployment list, holidays, the PTO ordinance and the grievance procedure.
The staff presentation explained specific changes council would be asked to consider. Under the draft language, comp-time accrual caps would be set to a full pay period rather than the prior 40-hour cap: 80 hours for non-fire staff and 106 hours for fire staff. "So comp time... a hundred and 6 hours," Unidentified Speaker 1 asked; Unidentified Speaker 3 confirmed the change and said the proposal reflects the department—s request.
On PTO, staff confirmed a proposed 648-hour cap and discussed comparability with neighboring jurisdictions. The packet clarifies an existing double-pay provision: full-time employees required to work on a holiday are to be paid at double pay, and staff said that rate was present in the earlier ordinance and is only being clarified in the redline.
Staff also described the city—s switch from separate sick and vacation banks to a single PTO bank and a proposed accommodation for new hires: employees in their first six months could use accrued PTO for short-term illness with a doctor—s note so they are not compelled to work when sick. On grievance procedures, staff said the ordinance language would be updated so that references match the final language in the CBA "depending on the outcome of the CBA." The reemployment (rehire) list remains structured by seniority, and staff noted reinstatement may be constrained by budget availability if positions are not funded.
Unidentified Speaker 3 emphasized process: any changes council supports would have to be brought forward as a formal ordinance, and staff would need an internal review period to provide feedback before introduction.
No ordinance vote occurred at the work session. Council asked clarifying questions and signaled interest in moving forward; staff will incorporate feedback and return the suggested ordinance language for formal consideration at a later meeting.
