County reviews HVAC maintenance contracts; Carrier Services and Johnson Controls present competing coverage options

Representatives from Carrier Services and Johnson Controls presented competing maintenance proposals for Scurry County’s courthouse, annex and law-enforcement facilities and answered commissioners’ questions about coverage, response times and pricing.

Carrier Services described partial and full coverage options, emphasizing preventive-maintenance visits and a discounted labor rate under partial coverage. County figures discussed earlier in the meeting listed partial-coverage and full-coverage amounts for each facility. Carrier Services’ partial coverage was quoted at $15,003.60 for the courthouse and annex (preventive base), while its full-coverage figure for the annex and courthouse was described around $30,009.70 (transcript figures read by staff). Carrier Services representatives said they could provide prioritized response from their regional technicians.

Johnson Controls market director Jody Langley and on-site manager Mark Lance presented Johnson Controls’ full and partial options and control-system expertise. "My name is Jody Langley. I'm the market director for West Texas," Langley told the court. Johnson Controls offered per-site pricing options listed in the materials: sheriff's department partial coverage roughly $27,000 annually and annex partial roughly $5,440; Johnson Controls’ quoted full-coverage annual prices that were read in the meeting included the annex at $12,460, the courthouse $18,480 and the sheriff's department $49,840. Langley emphasized the company’s field staff, quarterly preventive checks and a 24-hour controls response for critical control-system failures.

Commissioners repeatedly asked about guarantees of response time, compatibility with proprietary control systems and whether local contractors would be locked out of repairs. Vendor representatives acknowledged some systems are proprietary and said full-coverage agreements typically exclude items made obsolete by regulatory changes (for example, refrigerant phases-outs). Commissioners asked staff to negotiate details and asked vendors to provide clearer written summaries and price breakdowns for 2025 budgeting. No contract award was made at the meeting; staff indicated they would follow up, verify control-system scope, and present final recommended agreements for the budget year beginning January 1, 2025.

The court also discussed that any multi-year pricing could be renegotiated by corporate representatives if awarded, and that partial-coverage options usually do not guarantee a fixed response time but offer priority status to enrolled customers.