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Council approves Well #4 rehabilitation and related procurement after bids; irrigation and well power contracts also awarded
Summary
Council approved bids to rehab Well #4 (Trout low bidder, ~ $96,030) and awarded related irrigation and well power contracts after staff presented bid results and timing needs; members discussed vendor reliability and contingencies before voting.
Council approved three related procurement decisions tied to city utilities and park irrigation.
Staff presented bid results and recommended awarding the park irrigation contract (lowest bidder: Peterson Companies), the well power/installation contract (Rena low bidder) and a time‑sensitive rehabilitation of Well #4. Staff told the council that two quotes were collected for an emergency well rehab — Trout submitted the low quote (~$96,030) and had availability this November; staff recommended awarding the work so the rehab can be scheduled before winter conditions would complicate repairs.
Several councilmembers expressed reservations about vendor reliability based on prior experience and urged higher contingency amounts in contracts for underground and well‑drilling work because subsurface conditions are inherently uncertain. Staff and the council discussed contract language, insurance and contingency planning; the council majority approved the contracts tonight to avoid delaying seasonal work windows. The well rehab motion carried 5‑0.
Staff said they will execute contracts with standard surety and insurance requirements, include appropriate contingencies and return with a summary of final contract terms for the record. The well pump will be reinstalled after the rehab and staff expects to maintain supply from other wells during the short outage window.
