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Mariposa updates Oracle ERP rollout; staff outline new capital‑asset and reserve proposals
Summary
Assistant CAO Lee Westerlund briefed the board on Oracle ERP progress, reporting new timecards, AP scanning and fixed‑asset tracking and citing 27,168 invoices in 2024. He also proposed a capital asset management policy and changes to reserve calculations to free funds for capital replacement.
Mariposa County officials told supervisors on Jan. 21 that the county’s Oracle enterprise resource planning (ERP) implementation is moving from troubleshooting to routine use and that staff will shift attention to accounts receivable, grants management and integration with land‑management systems.
Assistant County Administrative Officer Lee Westerlund outlined recent accomplishments: new Redwood timecards, AP (accounts payable) document recognition, distribution sets for cash receipts and fixed‑asset management. Westerlund said the auditor’s office pulled county‑wide reports showing 27,168 invoices and 11,472 payments, totaling about $98 million in 2024 — figures the county will use to measure ERP performance and refine workflows.
Westerlund also presented a draft capital asset management policy that would set new capitalization thresholds, create prioritization criteria (health and safety, preventative maintenance, funding identification) and require a rolling multi‑year capital plan with steady annual contributions. The proposal separates roads, inventory replacement and major capital projects into distinct prioritization streams.
Linked to that was a proposal to revise the general‑fund reserve calculation so that state‑ and federal grant‑funded expenditures would be excluded from the general‑purpose reserve base. Westerlund noted the county withdrew about $4.6 million from general reserves during the FY25 budget process and has restored about $1.1 million so far; under the proposed change the county’s target reserve corpus would be lower, potentially freeing roughly $3.5 million to seed a capital placeholder fund for asset maintenance and replacement.
Supervisors asked for more detail on total implementation costs for Oracle; Lee and Auditor Mercado said they would provide historical cost summaries and ongoing managed‑services estimates to the board by email.
What happens next: staff will continue ERP rollouts (accounts receivable and grants management) and will return a formal capital‑asset policy and recommended reserve revisions (with fiscal modeling) for board consideration, with a proposed effective date of July 1, 2025, for capitalization threshold changes.
