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Plumas County delays Munis payroll conversion; staff warn April go‑live unlikely, July targeted
Summary
County HR and auditor staff reported setbacks in the Munis (Tyler) payroll migration after a key contractor lead was out; successful parallels were incomplete and staff now expect to push the April 1 go‑live to July, and discussed temporary hires, consultant support or borrowing expertise from peer counties.
Plumas County staff briefed the Board of Supervisors on March 11 that the county will likely miss an April 1 go‑live date for its Munis (Tyler) payroll conversion and is now targeting July. Josh from HR reported that the primary contractor technical lead at ClientFirst has been on medical leave; replacements have been assigned but recent parallel tests did not produce a clean conversion and staff lack the confidence to go live on April 1.
Josh said the team ran a parallel test in an alternate environment that performed better but still requires extensive data cleanup and validation. “I do not anticipate that we will be live on April 1,” Josh told the board, adding that staff currently expect to push the project to July and will continue Friday status meetings with ClientFirst.
Board members and members of the public raised resource concerns and possible remedies: hiring temporary staff, recruiting retired annuitants for short-term help, or paying for out‑of‑county experts. One supervisor suggested pausing meetings with the contractor until the most‑knowledgeable technical lead returns; others proposed contacting Napa County and other jurisdictions that completed ClientFirst implementations for practical help or short‑term paid assistance.
Auditor and HR staff described operational impacts: payroll remains current and taxes are paid but the conversion effort has required significant staff time for parallels and code mapping; staff warned that a longer delay beyond July could push a full conversion into the following January cycle and would increase costs. The board asked staff to evaluate options for temporary hiring and to report back with a timeline and resource plan.
Quote: Josh (HR) said, “If we don't have a clean parallel, there's no way we can do that,” referring to entering payroll for the first April payroll run.
Ending: The county will continue parallel testing, pursue short‑term staffing or consultant options and report to the board with an updated schedule and cost estimate before the next update.
