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Commission backs Amendment No. 2 to ODOT IGA, increasing city match for Stewart Park Drive bridge rehab
Summary
The commission recommended City Council authorize Amendment No. 2 to an IGA with ODOT for the Stewart Park Drive bridge rehabilitation, which raises total project costs to $6,321,890 and increases the city's match by $56,679 to $649,258; staff said not moving forward could leave the city liable for about $1.18 million already spent.
The Public Works Commission recommended that City Council authorize execution of Amendment No. 2 to the intergovernmental agreement with the Oregon Department of Transportation for the rehabilitation of the Stewart Park Drive bridge over the Umpqua River.
Staff said the city was awarded a local bridge program grant in February and initially recorded total project costs of $5,571,886 (federal funds $4,999,653; city match $572,232). Amendment No. 1, previously authorized by Council, increased the engineer’s estimate and the city match to $592,579. After ODOT received construction bids in August, the low bid exceeded the engineer’s estimate and ODOT requested additional local bridge program funds, which raised the construction total to $6,321,890 and the city match to $649,258 — an increase of $56,679, staff said.
Ryan told the commission the amendment is intended to preserve the grant funding and rehabilitate the steel bridge so it can safely carry heavier vehicles. He described the rehabilitation scope as replacing or upgrading structural members and bearing pins, sandblasting and recoating the structure, and said the work should restore the bridge’s load rating from its current restricted value back toward the prior 34‑ton rating; staff said that will allow fire engines and single‑axle delivery trucks to use the bridge again.
A commissioner questioned whether the roughly $650,000 city contribution is a prudent use of local funds given limited traffic on the bridge; staff responded that if the city withdraws it could be liable for about $1,180,000 in engineering and project costs incurred to date, and that the ODOT local bridge program is the only viable funding source to rehabilitate and increase the bridge’s load rating.
A motion to recommend Council authorize execution of Amendment No. 2 passed after discussion; staff said, if approved, the amendment would be presented at the Nov. 18, 2024 City Council meeting and the contractor is scheduled to begin work in late January or early February 2025 with a contract completion date around Nov. 3, 2025.
