Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Software topic
No spam. Unsubscribe anytime.
Davis County votes to end Provox contract, ratifies CivicPlus and Munidocs for agenda and records
Summary
The county notified Provox Systems it will terminate its agenda-management contract and approved ratifications with CivicPlus (agenda-management) and Munidocs for searchable public records; commissioners approved the vendor changes and related license terms.
Davis County commissioners voted to terminate their contract with Provox Systems Inc. and ratified new agreements with CivicPlus and Munidocs to manage agendas and make county records searchable. The clerk's office said the changes will provide a web-searchable application for minutes, agendas and contracts and an agenda-management workflow for departments.
The clerk's office representative, Brian McKenzie, said the Munidocs agreement is an initial $5,000 purchase with annual upkeep and that the CivicPlus agenda-management software carries an initial amount of $13,600 for the first term. "This will be utilized as our document search for both the public and for our departments," McKenzie said, describing the transition away from the county's current vendor as a step toward improved access and workflow.
Why it matters: commissioners framed the move as an operational improvement to make records more discoverable for staff and the public and to support agenda preparation and minutes creation. The agreements include multi-year license periods and ongoing fees the clerk noted are addressed in additional financial information.
What passed: commissioners moved and approved the ratifications during the meeting. The action follows an informational notice to Provox Systems that the county intends to terminate that contract. The clerk also noted related timeline and onboarding steps for implementing the new software.
Next steps: the clerk indicated the CivicPlus license and Munidocs acquisition include the stated start and end dates in the county's financial documents; commissioners approved the ratifications, and staff will proceed with implementation and license administration.
