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Fulton County fiscal court moves to adopt PayLocity payroll, citing jail cost tracking and compliance
Summary
Fulton County fiscal court voted to proceed with PayLocity, a payroll and HR system the county says will replace paper timesheets, add jail-specific terminals, and deliver cost-accounting and reporting needed for inmate crews and audit compliance.
FULTON COUNTY — The fiscal court moved to adopt PayLocity, a commercial payroll and human-resources platform, after a staff presentation that emphasized improved record-keeping for the county jail and better cost-accounting for county projects.
Speaker 2 told the court the software is a full HR and payroll package that supports tablet terminals with fingerprint readers at the jail, electronic timekeeping for other employees and supervisor-level approvals. "With this new software, since everyone's clocking in electronically, automatically, we'll send it to their direct supervisor for approval," Speaker 2 said.
Supporters said PayLocity would replace paper time sheets and provide management reports that can attribute labor costs — including inmate labor used on county projects — to specific jobs. Speaker 7 said the county has struggled with payroll-related audit findings and that better tracking is important: "Since I've been here in 2015, we have had audit issues and every single one of them… is related to the payroll system," Speaker 7 said.
Speakers discussed cost and deployment details: the vendor quoted a one-time fee to establish tablets and historic-data migration, and recurring monthly costs that vary by employee count. Speaker 2 described the system's benefits for retirement and insurance integrations and for identifying overtime trends. The transcript records a motion to approve moving forward with the purchase (Speaker 5 moved; Speaker 1 seconded) and the court advanced the item by voice vote; the record does not include a roll-call tally.
Next steps identified in the meeting included finalizing contract language, confirming the number of terminals for the jail, and determining whether historical payroll and retirement-data migration would require manual entries or automated transfers. No deadline for full implementation was provided in the transcript.
Funding for the purchase was discussed as part of the court’s budgeting and ARPA-related expenditures; Speaker 7 said some costs could be absorbed in the jail budget and other nonrecurring funds.
