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Coweta County awards $10.85M contract for two fire stations after winning bidder withdraws
Summary
After Play Services withdrew its bid, Coweta County commissioners unanimously voted to award a $10,850,110 contract for Fire Stations No. 5 and No. 10 to J and R Construction and authorized staff to pursue a claim against Play Services' 5% bid bond.
The Coweta County Commission voted unanimously to award the contract for construction of Fire Station No. 5 and Fire Station No. 10 to J and R Construction after the apparent winning bidder, Play Services, withdrew its offer, county staff said.
"After the board awarded the bid ... we received a formal notification from Play Services that they were withdrawing their bid," said Mister Fapps, a county staff member responsible for the procurement item. Staff told the board the combined bid amount for both stations is $10,850,110.
County staff recommended the board accept the next-lowest bidder and also asked the commission whether it should pursue a claim against Play Services' bid bond. "The county would make the claim against the company that made the original bid," a county representative said; county staff and counsel confirmed the county attorney would handle any bond claim.
Commissioners and staff discussed that the standard bid bond amount is 5% of the contract; staff noted that on a $10.85 million contract that amounts to roughly a $500,000 bond. The county's paperwork attached to the agenda included Play Services' withdrawal letter, which staff said used the term "miscalculated" and indicated the bidder had omitted several items from its submission, including backup generators and other components.
Board members noted the procurement and award are public record and said the local media and industry observers had already requested bid results. County legal counsel described the process for making a claim on a bonding company, adding that such claims require proof and that bonding companies may contest them.
Chairman Reidelbach moved to accept the second-lowest bid and to proceed with pursuing the bid bond claim; the motion was seconded by Mister Smith and carried unanimously.
The county attorney will handle any claim against the bid bond, and staff will proceed with awarding the contract to J and R Construction consistent with the board's action.
