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Shawnee County commissioners clear year-end vouchers, transfers and grants including $2.87M in vouchers and $71,000 JAG award
Summary
At its Dec. 19 meeting the commission approved $2,867,296.27 in vouchers, multiple departmental transfers to special project funds, and acceptance of a $71,000 federal JAG grant for community corrections; most motions passed unanimously.
Shawnee County commissioners on Dec. 19 approved routine year-end financial actions including payment of $2,867,296.27 in vouchers, several departmental transfers to special project funds, and the acceptance of a $71,000 Edward J. Byrne Memorial Justice Assistance Grant for community corrections.
Jennifer Sauer, the county's financial administrator, highlighted three large vouchers: King's Construction for $192,750.52 for the Auburn Road and 20th Street project; $459,754.65 to M Conn for Sherwood Regional Wastewater pump station construction; and $317,522 for two heavy-duty trash trucks in solid waste. The board approved voucher payments 3-0.
Departments asked to move remaining 2024 budget balances into special project/job ledgers so projects can proceed in 2025. Approved transfers included the appraiser's office earmark for new office furniture; parks and recreation moving remaining funds into the 3R building maintenance fund (staff estimated a potential transfer in the $800,000300,000 range under current projections); the health department setting aside an estimated $200,000 toward a future electronic medical records project (finance estimated the full project might cost $300,000300,000+); and the elections office reserving funds toward replacement electronic poll books in 2026 (staff estimated remaining 2024 funds could exceed $100,000).
The Department of Corrections presented acceptance of a $71,000 JAG award to support randomized drug screening and a call-in system for community corrections; Commissioner Aaron Mayes moved to accept the grant and the motion passed 3-0.
Other unanimous approvals included IT licensing renewals (Atlassian/JIRA and Microsoft Azure/Exchange Online prepayment), court administration hardware and furniture purchases, renewal of the Helping Hands Humane Society contract for $148,344 in 2025, and a routine appointment to the planning commission.
Commissioners emphasized that transfers from 2024 budgets to project funds will be accounted for with Audit & Finance to ensure proper fiscal-year treatment and that some transfers represent one-time responses to unanticipated residual balances rather than ongoing policy changes.
