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After treasurer's exit, Neosho County moves to secure accounts and back up records
Summary
Following the treasurer's resignation and audit questions, commissioners voted to remove the former treasurer from financial account access, authorize a commissioner to coordinate bank changes, and order IT backups of treasurer‑office computers; motions passed by voice vote.
Neosho County commissioners took immediate administrative steps Dec. 9 to secure the treasurer's office after the treasurer resigned and auditors flagged unresolved reconciling items.
The board voted to remove the former treasurer, named in the meeting as Sydney Ball, from all county financial accounts and signature cards. The motion was amended to authorize Commissioner Gail Moore to serve as the board’s contact to work with banks to remove signature authority and to set up temporary electronic banking access for a designated county official.
Commissioners also approved a motion to hire Advantage to make individual backups of every computer in the treasurer's office to preserve transaction histories and server time/date stamps that could be needed for reconciliation or legal review. The vote was made by voice and the motions carried.
Clerk and treasurer staff discussed operational continuity: Marcy McCoy, deputy treasurer, confirmed the office will continue deposits and payment processing and described two‑signature requirements for checks; staff said at least two payroll deposits are funded and that essential functions will continue while access and signature cards are updated.
The commission also approved sending an invoice for $2,350 to purchase laptops for commissioners and authorized the chair to sign the vendor quote. Commissioners discussed enhancing bonding requirements for elected financial officers; staff will research bonding levels used by neighboring counties.
The board directed staff to provide a list of banking accounts, convey official motions to banks, and report back at the next meeting with confirmations that access has been changed and backups completed.
