The Osage County Board of Commissioners on Dec. 23 approved several administrative contracts and payments, including a one-year payroll services agreement with ADP, purchase orders for public-transportation vehicles and the county's annual insurance contribution.

The board voted to authorize the chair to sign ADP quote number 02-2024-7579811 for a one-year annual contract with an estimated cost of $24,856.70 for payroll processing and related HR functionality. The contract was described to commissioners as offering direct-deposit options, employee self-service features and configurable pay schedules. The motion to allow the chair to sign the agreement passed on a voice vote.

Commissioners also approved purchase order number 4032 for $70,075.00 to buy a 2023 Chrysler Voyager for public transportation and purchase order number 4014 for $140,150.00 to buy two 2023 Chrysler Voyagers. Staff said the new minivans are arriving and that Kansas Department of Transportation reimbursements will follow as vehicles are received.

The board approved the county's KCAMP (Kansas County Association Multiline Pool) 2025 annual insurance contribution in the amount of $289,404. The payment was described as the county's share of group insurance coverage and is to be allocated across department budgets.

Other formal actions during the Dec. 23 meeting included approval of tax roll corrections for 2024 provided by Shell Horse and county acknowledgment of a change order tied to a sewer main liner reduction that included a contractor cost reduction and extended warranties. Several routine motions were made and adopted by voice vote during the meeting; minutes and purchase orders will be reflected in county records.

The board did not adopt any multi-year policy changes in these votes and staff indicated some reimbursements (such as KDOT payments for vehicles) will be processed as deliveries and invoices are received. No additional conditions were recorded in the motions as read during the meeting.