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Board details newsletter plan, holiday events and facility repairs; moves to executive session on personnel
Summary
Trustees approved routine items and discussed switching the village activities newsletter to MailWorks (company to donate production labor; village to pay postage), upcoming holiday events, an energy‑audit‑driven roof repair, water meter replacements, and pruning; a motion to enter executive session on a personnel matter passed.
At the Dec. 2 meeting, Menands trustees discussed several community communications, events and maintenance items and approved routine actions before moving into an executive session on a personnel matter.
Communications and events: Speaker 3 described plans to work with MailWorks to produce a village activities newsletter and said the company would donate production labor so “all the village needs to pay for is the postage.” The proposed newsletter would include a monthly calendar (trash days, special pickups), photos, school items and a highlighted business or employee of the month. Speaker 5 asked whether residents could opt back into electronic delivery; Speaker 3 said MailWorks can maintain the village database and support opt‑in/opt‑out and PDF or mail formats.
Community events highlighted included the holiday train and tree‑lighting, a farmer’s market holiday event with music and crafts, and a Menand School spaghetti dinner on Dec. 12 (4–7 p.m.; $30 feeds a family of four; preorder suggested). Speaker 3 also reported that Hoffman’s Car Wash has adopted Van Rensselaer Boulevard as an adopt‑a‑street participant and staff are working with new Village 1 apartment owners to replace water meters.
Facilities and maintenance: An energy audit carried out under the village’s Climate Smart initiative identified insulation work tied to roof repairs. Skyway Roofing submitted an initial quote above $50,000; staff determined a repair strategy rather than a full roof replacement would be more economical and proposed a maintenance plan for routine inspections. Speaker 1 warned of active leaks that may require an emergency purchase before the next meeting. Speaker 3 said Brookside tree pruning is scheduled and water bills will be mailed with a Jan. 31 due date.
Personnel: Speaker 4 moved to enter executive session to discuss a personnel matter; Speaker 5 seconded and the board voted to enter executive session. No personnel details were disclosed in open session.
Next steps: staff will produce a newsletter mock‑up for early 2025, proceed with meter replacement planning with the new apartment owners and secure a roof‑repair contract or emergency purchase as required; the personnel matter will be handled during executive session.
